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Videoconferencing

We’ve been named as Yealink’s Premier Partner

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We’ve been named the Premier Partner of Yealink –

Tom Morgan CEO and Managing Director has recently  signed an agreement with Yealink a leading Telecom-Unified communications global organisation to become premier partners in business.

Our partnership with Yealink allows eVideo Communications to be a leader Australia-wide and Global advanced features of Yealink’s industry-leading technologies.

eVideo Communications  offers our customers a wide range of products.  We are a professional organisation that can provide installation and consultation of our products.

eVideo Communications has been in business for over 23 years offering products and solutions to our customers.

Channel manager of Yealink, Brandon Zhou is most happy to be part of this agreement

 

What is Collaboration Zoom ?? Microsoft Teams ??

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What is Collaboration?

Incorporating voice, video, chat, mobility so you can collaborate better

Collaboration creates a unified workspace by integrating data, IP communications and collaboration products and applications into a single, unified system.

Zoom,  Microsoft Teams, Webex  Collaboration platforms remove complexity by simplifying the architecture to a standards based IP platform. Integrating Voice, Data, Video and Applications into a single platform provides customers with seamless, end-to-end communications which will enable your business to communicate more efficiently and provide a better service to your customers

eVideo can design, deploy and manage everything for you

Connect co-workers, partners, vendors, and customers with the information and expertise they need

Access and share video on the desktop, on the road, and on-demand, as easily as making a phone call

Facilitate better team interactions, dynamically bringing together individuals, virtual workgroups, and teams

Make mobile devices extensions of the corporate network so mobile workers can be productive anywhere

Innovate across the value chain by integrating collaboration and communications into applications and business processes

You can do so much with a collaboration solution

Conferencing

Cost-effective, secure and scale-able conferencing with high quality voice and video

Customer Care

Proactively connect people with the information, expertise, and support they need

Simplify

Run voice, data and video communications over a single, converged network

Messaging

View real-time presence information and communicate using email, instant messaging, and voice mail or unified messaging

Mobile Applications

Leverage your smartphone to become an extension of the enterprise network

 

 

TIPS AND ADVICE ON SUCCESSFUL VIDEOCONFERENCING

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how to conference

Adjust your camera appropriately, try to fill the screen as much as possible with people rather than with the table, chairs, walls or the floor

Place the microphone in the centre of the group, preferably on a soft surface, eg mouse mat or thick book; this will help absorb some surface noise.

Avoid tapping on the microphone and rustling papers near the microphone – this noise will be very loud at the remote site(s). (This also applies for tapping pens on desks, rattling cups and saucers and chairs bumping into table).

Avoid covering the microphone with documents, laptop covers etc – this will mute the sound and remote site(s) will not hear speaker.

Mute the microphone before moving it so that the remote site(s) doesn’t hear you moving it.

Speak in your normal voice without shouting and use natural gestures.

There is no such thing as a private conversation during videoconferencing – the microphone is very sensitive and will pick up any whispering so avoid any side conversation and ensure that only one person speaks at any one time.

Press mute button if you require privacy.

If more than three people in meeting, nominate a lead person to manage the videoconference. This lead person should control the camera, microphone and ensure smooth running of the videoconference

Once connection has been made lead person should Introduce themselves and ask remote site(s) if they can see and hear you.

Confirm that you can hear and see remote site(s).

On commencement of videoconferencing meeting all participants should be asked to introduce themselves – if participants are unknown to each other, then it is helpful to raise your hand during your introduction so that remote site can recognize who is speaking.

Sometimes there may be a slight delay between site(s), consider pausing briefly for others to answer you or to make comments

As with any meeting, try to limit side conversations and ensure that only one person speaks at any one time

During multipoint calls, lead person should ask sites to select mute when not speaking.

During multipoint calls, lead person should ensure that all sites are given the opportunity to participate or ask questions before moving on to each agenda item. This will ensure involvement of all sites.

Arrive promptly for videoconference meetings. Doors opening and closing and chairs being moved once meeting has started is distracting.

If you have to leave the meeting, ask the lead person to announce that you are leaving.

If point to point call, agree beforehand who is making the call and likewise at end of meeting agree who will be hanging up the call.

Security

  • Do not leave videoconferencing equipment unattended or “in conference” in locations that are isolated
  • Only videoconferencing with known and approved site(s)s and with location’s permission
  • Ensure the videoconferencing equipment is secure
  • Ensure room and content security, eg do not leave confidential information on whiteboards, documents etc which could be viewed by the subsequent videoconference held in the room.

Business Benefits of Video Conferencing

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Video conferencing has come of age and is used in every industry. Recent developments in mobile devices and wireless networks have propelled further interest in being able to video information anytime, from anywhere. Generic applications of video conferencing are too numerous to mention. Any department of any organization where meetings take place—finance, engineering, human resources, manufacturing, marketing, product development, sales, training—is an appropriate place to use video conferencing to:

• Connect dispersed staff without travel
• Bring in remote experts for consultation or training
• Interview job candidates or witnesses
• Make a presentation to a vendor or customer
• View data and presentations on an on-demand or real-time basis
• Receive information at any time or place

 

The use of video conferencing has the potential to increase productivity and efficiency by reducing unproductive travel time, preventing meeting delays, creating shorter and more structured meetings and allowing for greater reach of a message. Video conferencing also allows for an increased number of participants. It is often difficult to get information to everyone at the same time, but with video conferencing, all individuals who need data can get the information when it is easiest for them.

BENEFITS:

The initial perceived and quantifiable benefit of video conferencing was reduction in travel costs. Initially, many organizations paid for the deployment of video conferencing with the reduction in travel budgets. While travel savings have been a recognizable benefit of video conferencing, there are many more qualitative benefits. Three
other major benefits of video conferencing are increased productivity and efficiency, improved management communications and enhanced business opportunities.

INCREASED PRODUCTIVITY AND EFFICIENCY

• Reduced travel risk
• Reduced unproductive travel time
• Prevented meeting delays
• Shorter meetings
• Structured meetings
• Larger participation
• Optimize attendance
• Immediate information exchange
• Faster response
• Access to experts
• Time-share scarce talent
• Quicker decisions

IMPROVED MANAGEMENT COMMUNICATIONS

• More interface at all levels
• Increased flexibility

 

ENHANCED BUSINESS OPPORTUNITIES

• Customer service
• Competitive advantage

 

Generic Applications

The top four applications in which video conferencing is used are:

• Management meetings
• Sales and marketing meetings
• Engineering, manufacturing, or production
• Training

This does not preclude other groups from using the technology (i.e., the HR department, the legal department, finance, etc.), but studies conducted by Telemanagement Resources International Inc. (TRI) have shown that the primary reasons that firms install video conferencing relate to the top four applications noted above.

Video conferencing has also been used for a variety of other applications, including product demonstrations to new customers, “town hall” type meetings and HR training. Given the longevity of video conferencing usage, all industries have developed useful applications for video conferencing. It is no longer a matter of if you will use video conferencing; it is only a matter of when.

 

Conclusion

Video conferencing provides tangible benefits to any organization. Devices that can handle video now range from handheld devices (i.e., phones and tablets) to high-end conference rooms. The technology is easier to use, cost is no longer an issue and connectivity happens almost anywhere. Video conferencing improves the way we work and provides us more time to spend with our family and friends.

 

 

e365 Distribution October BIG Discounts

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e365 Distribution has the latest BYOD Collaboration solutions for your Home Office, Huddle room and meeting rooms

Special pricing  is limited till 31st October

  1. Logitech Tap,Rally
  2. Poly Studio X30-X50
  3. Yealink MVC 800
  4. Cisco Room Kit Mini
  5. Crestron MX150 
  6. Headsets
  7. Smartboards from Hitachi, Maxhub ,Samsung, Commbox, Avocor,NEC,LG,Viewsonic & more
  8. Trolley’s, Home office furniture 
  9. Dten Smartboard & Videoconferencing.

 

e365 provide a Installation, Support and help desk.

 e365 has the most brands in Australia and most are in stock ready for delivery Australia-Wide

Black Friday sale

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Black Friday discounts have started early at e365 Distribution online Collaboration web site www.e365.com.au  

 If you are looking for some big discounts for

  • LED’s screens
  • Smartboards
  • Videoconferencing solutions (Cisco, Poly, Crestron, Zoom, MS Teams )
  • Headsets
  • VoIP phones
  • Cloud Video/Voice services
  • Conference phones
  • Projectors
  • LED trolleys etc.

e365 has the most brands in Australia and most are in stock ready for delivery Australia-Wide

(Black Friday-Special pricing ends close of business 29/11/2019)

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